Project Coordinator

Overview

Shive-Hattery is a premier architecture and engineering consulting firm headquartered in Cedar Rapids, Iowa. In total, the firm has 16 offices across the US. Shive-Hattery was founded in 1895 and has earned and maintained a strong reputation for excellence in client focus, quality service and communication. The firm prides itself on its One Firm, full-service offering; placing the best people with their clients, no matter the project location.

Shive-Hattery has an exciting opportunity for a Project Coordinator supporting our Project Management team in our St. Louis, MO, office; an early career opportunity ranging from 2-5 years of experience focused on Project Administration/Office Administration.  

As a Project Coordinator at Shive-Hattery, you will allow us to better serve our current and future clients by helping our Project teams with their administrative needs ranging from meeting minutes to helping build project plans.   

We are looking for a detail-oriented person with an interest in the A/E industry; someone with Project Administration/Office Administration experience, and someone who will be an asset to our team culture. 

• Implement and maintain systems and processes in support of project delivery.  
• Coordinate with Project Manager and Project Team regarding deliverables to Clients, Contractors, agencies, and other entities as required.  
• Work closely and communicate clearly with Project Manager and Project Team on a variety of tasks and events.  
• Prepare and coordinate contracts, project schedules, general coordination, project plans, specification manuals, and documentation from project meetings.   
• Coordinate bidding and construction administration processes to assist the Project Team, Client, and Contractor and maintain the project schedule.   
• File, distribute, and manage construction administrative documentation including questions/requests for information (RFIs) and submittals from contractors, change orders, observation reports, supplemental instructions to contractors, pay applications, etc

 Why Shive-Hattery?

You will find the right balance at Shive-Hattery. A large pool of resources in a 500+ person design firm, with a small firm feel where you build personal connections with colleagues, partners and clients. Flourish as a professional with the freedom to chart your own course and make an impact.

At Shive-Hattery, our learning and teaching culture is built on collaboration. You’ll have the opportunity to both learn from and teach your peers, working across disciplines to enhance your skills and grow professionally.

We offer a competitive total compensation package, including industry-leading pay and over thirty-five benefits designed to support your well-being and career development.

Benefit Highlights:

• Medical, Dental, Vision – 4 tiers of coverage
• Voluntary Life Insurance – Employee, Spouse, and Child
• Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity
• FSA – Medical & Dependent Care
• 8 Paid Holidays + PTO
• Paid Parental Leave
• 401K/Roth 401K with Company Match
• Overtime Bonus
• Profit Sharing Bonus
• First Time License Bonus
• Tuition Reimbursement & Licensure/Certification Financial Support
• Professional Development Opportunities
• Calm Meditation & Stress Relief Subscription
• …And Many More!

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements

• Education: Bachelor’s Degree
• Experience: 2-5 years of experience in Business Administration, or experience providing administrative services in the A/E consulting industry.  
• Experience in a client focused, supportive or administrative role, both internal and external, and exhibiting a willingness to help with a can-do attitude   
• Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project) and Adobe/Bluebeam PDF software.  

Preferred Qualifications: 

• Experience with Newforma, Speclink, Vantagepoint, SIgnNow, Submittal Exchange, and Procore software is a plus.  
• Willing to innovate and continuously improve and learn.   
• Highly organized with an attention to detail. 
• Experience with the use of virtual programs and tools to proactively coordinate and communicate online with teams, Clients, and Contractors.   
• Interested in continuously improving processes and a willingness to teach and foster others.  
• Be adaptive to change and accept shifting tasks daily to align with project schedules, customer requests, and internal team needs