Project Coordinator

Overview

Shive-Hattery has an exciting opportunity for a Project Coordinator supporting our Project Management team in our St. Louis, MO, office, an early career opportunity ranging from 2-5 years of experience focused on Project Administration/Office Administration.  

As a Project Coordinator at Shive-Hattery, you will allow us to better serve our current and future clients by helping our Project teams with their administrative needs ranging from meeting minutes to helping build project plans.   

We are looking for a detail-oriented person with an interest in the A/E industry. Someone with Project Administration/Office Administration experience, and someone who will be an asset to our team culture. 

What You’ll Do: 

• Implement and maintain systems and processes in support of project delivery.  
• Coordinate with Project Manager and Project Team regarding deliverables to Clients, Contractors, agencies, and other entities as required.  
• Work closely and communicate clearly with Project Manager and Project Team on a variety of tasks and events.  
• Prepare and coordinate contracts, project schedules, general coordination, project plans, specification manuals, and documentation from project meetings.   
• Coordinate bidding and construction administration processes to assist the Project Team, Client, and Contractor and maintain the project schedule.   
• File, distribute, and manage construction administrative documentation including questions/requests for information (RFIs) and submittals from contractors, change orders, observation reports, supplemental instructions to contractors, pay applications, etc.

Requirements

Qualifications: 

• Bachelor’s Degree, 2-5 years of experience in Business Administration, or experience providing administrative services in the A/E consulting industry.  
• Experience in a client focused, supportive or administrative role, both internal and external, and exhibiting a willingness to help with a can-do attitude   
• Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project) and Adobe/Bluebeam PDF software.   
• Experience with Newforma, Speclink, Vantagepoint, SIgnNow, Submittal Exchange, and Procore software is a plus.  
• Willing to innovate and continuously improve and learn.   
• Highly organized with an attention to detail. 
• Experience with the use of virtual programs and tools to proactively coordinate and communicate online with teams, Clients, and Contractors.   
• Interested in continuously improving processes and a willingness to teach and foster others.  
• Be adaptive to change and accept shifting tasks daily to align with project schedules, customer requests, and internal team needs 

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.

Benefit Highlights

•            Medical, Dental, Vision – 4 tiers of coverage

•            Voluntary Life Insurance – Employee, Spouse, and Child 

•            Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity

•            FSA – Medical & Dependent Care

•            8 Paid Holidays + PTO 

•            Paid Parental Leave

•            401K/Roth 401K with Company Match 

•            Overtime Bonus 

•            Profit Sharing Bonus

•            First Time License Bonus

•            Tuition Reimbursement & Licensure/Certification Financial Support

•            Professional Development Opportunities 

•            Calm Meditation & Stress Relief Subscription

•            …And Many More!

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.